This platform didn't come from a product brainstorm — it grew out of years running operations inside recuperative care. Bed-level census, per-diem billing from the bed-days you already track, and records that keep every stay defensible. HIPAA-first, in any browser.
When reimbursement is per-diem, every bed-day is revenue — and every census error is a claim problem. Admissions, discharges, and length of stay tracked at the bed level mean the numbers you bill are the numbers you can prove.
The Billing module generates recurring charges from census bed-days and produces payer and Medi-Cal claim files straight from the member record — no re-keying stays into spreadsheets at month-end.
Hospital referrals, authorizations, and supporting documents stored on the member's record from day one — so when a health plan asks for backup on a stay, it's attached, not archaeology.
Medical respite standards expect coordinated care and documented follow-through. Care plans, daily task boards by shift, and progress notes make the wraparound work visible — to your team and to anyone reviewing the program.
From hospital referral to discharge — census, care, documentation, staff, and billing in one login.
Every bed, every member, every site — with open-bed visibility for intake and a visual floorplan of your facility. Admissions and discharges update the census in real time.
Recurring charges generated automatically from census bed-days; payer and Medi-Cal claim files produced from the member record. Invoices, payments, and AR aging included.
Hospital referral packets, authorizations, consents, and program documents stored securely on the member record — complete from intake, findable when a plan or partner asks.
Post-acute care needs structure: care plans with goals and scheduled reviews, recurring task boards by shift, progress notes on the member record, and assessments that schedule their next cycle.
For programs that manage medications: a med pass board by time slot, pharmacy list import, PRN with required notes, supply alerts, and witnessed destruction logging.
Nurses, case managers, and shift staff each see what their role requires — minimum necessary access with a full audit trail, across one site or several.
HIPAA Ops has built and operated HIPAA-compliant systems for recuperative care and housing-focused organizations since 2020. The platform carries that operational DNA — and the same structural safeguards.
Full audit trailEvery access and change to member information is logged — who, what, and when.
Encrypted everywhereData is encrypted in transit and at rest — on every page, every connection, every disk.
U.S. hosting, BAA-backedHosted on U.S. infrastructure under a Business Associate Agreement. PHI never routes through third-party analytics or trackers.
Isolated per clientEach organization runs in its own isolated environment — your data is never pooled with anyone else's.
Bring a referral, a census day, and a month-end billing run — we'll show you how each looks on the platform. Demos take about 30 minutes, direct with the team that builds and hosts it.