Client census across every house, a med room that documents itself, and records that hold up when DHCS or a payer comes asking. One HIPAA-first system, running in any browser — no installs, no IT project.
Licensing reviews, accreditation surveys, and payer utilization review all come down to the same question: can you produce the record? Client files, medication records, and care documentation live on the client record — complete, current, and exportable.
Controlled environments demand airtight med handling. The eMAR tracks every administration — Given, Refused, Held, Missed, PRN with required notes — plus supply countdown and destruction logging with staff and witness sign-off.
Multiple houses, levels of care, and constant movement — one census shows who is where right now, with admissions, discharges, transfers, and placement history that update in real time, not at the weekly meeting.
High-turnover teams are a compliance risk when accounts outlive employment. Per-staff logins, role-based permissions, and one-click deactivation mean nobody keeps access they shouldn't have — and the audit trail proves it.
From intake to discharge, across every house — census, meds, documentation, staff, and billing in one login.
Every client, every house, every bed — with full placement history. Open-bed visibility means intake calls get an answer in seconds, not a call-back.
Med pass by time slot with pharmacy list import, PRN notes, low-stock and expiration alerts, and witnessed destruction logs — the medication documentation reviewers actually ask for.
The Care Management module keeps clinical follow-through visible: care plans with goals and scheduled reviews, daily task boards by shift, progress notes tied to the client record, and assessments that schedule their next cycle automatically.
Intake packets, consents, facility licenses, and client records stored securely and tied to the right record — findable in seconds when a reviewer, referral source, or payer asks.
Counselors, techs, and admins each see exactly what their role requires — minimum necessary access, enforced by the system, with a full audit trail on every record.
Turn the census you already track into charges and claims: client ledgers, recurring charges from bed-days, payer claim files produced straight from the client record, and AR aging you can actually read.
Treatment records carry consequences beyond HIPAA. The safeguards here are structural — built by the HIPAA infrastructure team behind HIPAA Ops, not bolted on.
Full audit trailEvery access and change to client information is logged — who, what, and when.
Role-based permissionsStaff see only what their role requires. Minimum necessary access, enforced by the system.
Encrypted everywhereData is encrypted in transit and at rest — on every page, every connection, every disk.
Isolated per clientEach organization runs in its own isolated environment — your data is never pooled with anyone else's.
Bring your houses, your levels of care, and your med room — we'll run the platform against a real day at your facility. Demos take about 30 minutes, direct with the team that builds it.